Job description

3 months contract with a Local Authority

Job Summary:

• We are seeking a capable and organised Technical Assistant (Safety & Compliance) to support the operational delivery of safety, compliance, and facilities data within a busy Property Maintenance team.

• The post-holder will assist with the coordination of documentation, condition survey data, compliance registers, and procurement support.

• This is a temporary role ideal for a candidate with excellent administrative, IT, and organisational skills who has experience working in property, facilities, or a construction-related environment.

Key Duties/Accountabilities (Sample):

• Support the coordination of compliance and safety activities within the unit and assist with delivering team objectives.

• Maintain and update a range of property and compliance databases, including condition surveys, CAD drawings, and building logbooks.

• Process and file incoming documentation such as certificates, contractor reports, and service data to ensure accurate and up-to-date records.

• Produce reports and summaries relating to maintenance, compliance, and performance using relevant software systems.

• Assist in the creation of procurement documentation, raise purchase orders, and liaise with quantity surveyors and suppliers as needed.

• Manage document flow and records (both digital and hard copy), including drawings, specs, certificates, and “as-installed” information.

• Support internal reporting, audits, and data validation activities to ensure compliance with legal and organisational standards.

• Collaborate with other team members and provide cover across administrative functions during periods of operational demand.

Skills/Experience:

• At least 1 years’ experience in using standard IT applications and/or specialised software (e.g., databases), working in a customer-facing office environment with significant client interaction.

• Strong written and verbal communication skills with the ability to explain complex service issues clearly.

• Customer-focused approach with the ability to deal with a range of stakeholders, including contractors and professionals.

• Competent in Microsoft Office and able to use and manage specialised property-related systems.

• Sound problem-solving skills and the ability to manage tasks independently and within deadlines.

• Ability to prioritise, organise, and follow through on work effectively to meet service delivery standards.

Additional Information:

• The closing date: 13/08/2025.

Technical Assistance Safety Compliance

Technical Assistance Safety Compliance

Job description

Karina Nazarenko