2-month contract position with a local authority

Summary

This is a 2-month contract position with a local authority, focused on providing reception duties at the Valleys Innovation Site. The role aims to streamline visitor services and reduce referrals by performing simple clerical tasks. As part of a versatile Business Support Team, you will contribute to the administrative functions of the Council.

Responsibilities

Perform typing, word processing, and database updates as directed by the Business Support Manager.
Monitor emails and other inbox work, ensuring timely actions and responses, especially for priority requests.
Manage all administrative aspects of booking conference and meeting rooms for the Division.
Coordinate with site management on day-to-day repairs and maintain associated records.
Assist with logging invoices in the Civica system.
Collaborate with caretakers on site-specific tasks such as recycling, deliveries, and supplies.
Maintain a tidy and obstruction-free reception area.

Requirements

Understanding of the roles of other teams and individuals to effectively resolve Service Users’ issues.
Proficiency in MS Office Programs, including Excel and Word.
Welsh Language Level 1: All employees must complete a basic Welsh Language induction to achieve this level.

Additional Information

Receptionist